Draft a clear no without closing the relationship
Works with any AI
What it's for It writes a reply that says no, with the reason you already noted.
What you get A short message: the no, the written reason, and an open door if it fits.
Example reply
We will not change this week's order. The note has no other reason, so I did not add one. If there is a new order later, we can look at it separately. This stays with you so you can correct it before anyone else sees…
The prompt (copy it and paste it into your assistant)
Help me say no. I made the decision and you write the message. Start with the no, in the first sentence. Then the reason, only if it is in my note. If there is no written reason, do not invent one: say the no and stop. Do not offer a discount, an exception, or a date to "think about it" if I did not ask for one. Respectful tone. Do not send it. The decision: [paste who you are saying no to and why, if you already wrote it]
The no gets diluted in apologies and the other person does not understand what you decided.
How to use it
- Press Copy, or the button for the app you use.
- Paste the text into the chat.
- Write what you need, with your own details. For example:We need to tell the supplier we will not change this week's order. I did not give more reasons.
You write
We need to tell the supplier we will not change this week's order. I did not give more reasons.
You get back
We will not change this week's order. The note has no other reason, so I did not add one. If there is a new order later, we can look at it separately. This stays with you so you can correct it before anyone else sees it. I did not send it.
In three steps
- Put the no in the first sentence.
- Add the reason only if it is written.
- Do not offer an exception.
A tip The first sentence is the no. If it starts with apologies, it is not clear.