Flag invoice lines that do not match what arrived
Works with any AI
What it's for It compares the supplier invoice with what you received and lists only the differences.
What you get Lines that are extra, lines that are missing, and lines with no quantity.
Example reply
On the invoice and it did not arrive - Hinges: 4. Arrived and not on the invoice
The prompt (copy it and paste it into your assistant)
Help me compare the supplier invoice with what I actually received. I received the goods and you mark differences. Three groups: on the invoice and it did not arrive, it arrived and it is not on the invoice, and it is on both but the quantity does not match. Do not say whether it should be paid. Do not calculate a balance. This does not replace the person who keeps your books. Invoice and receiving note: [paste both lists here]
The whole invoice gets paid and later what never arrived shows up.
How to use it
- Press Copy, or the button for the app you use.
- Paste the text into the chat.
- Write what you need, with your own details. For example:The invoice has 20 screws and 4 hinges. The box had 20 screws and no hinges. There was also a pipe that is not on the invoice.
Note: it does not replace a professional. It does not move your money or replace the person who keeps the books.
You write
The invoice has 20 screws and 4 hinges. The box had 20 screws and no hinges. There was also a pipe that is not on the invoice.
You get back
On the invoice and it did not arrive - Hinges: 4. Arrived and not on the invoice - One pipe. Quantity differs - None. The screws match at 20. I am not saying whether to pay. This stays with you so you can correct it before anyone else sees it. I did not send it.
In three steps
- Compare line by line.
- Separate what is missing, what is extra, and a different quantity.
- Do not say whether to pay.
A tip Do not calculate how much to deduct. Only say what does not match.