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Build a project folder index from what is actually inside
Works with any AI
What it's for It lists the documents the folder has and the ones the list asks for that do not appear.
What you get An index: inside and missing.
Example result
Inside - Drawing. - Three photos.
The prompt (copy it and paste it into your assistant)
Help me make the index of this folder. I am pasting the list of what it should hold and the names of what is already inside. Two columns: inside and missing. Do not treat as present a document that is not on the second list. Do not judge whether the document is useful. Do not rename files. Lists: [paste what is expected and what is there]
The folder changes hands and nobody knows which document is missing.
How to use it
- Copy the prompt.
- Paste your details into the brackets.
- Review the result before you use it.It should have the drawing, the permit, and photos. Inside are the drawing and three photos. The permit is not there.
You write
It should have the drawing, the permit, and photos. Inside are the drawing and three photos. The permit is not there.
You get back
Inside - Drawing. - Three photos. Missing - Permit. I did not rename files or say whether they are enough. This stays with you so you can correct it before anyone else sees it. I did not send it.
In three steps
- Compare expected against what is there.
- Separate inside and missing.
- Do not rename.
A tip If the name is not in the folder, it is missing.