Each pay period remind you of payroll changes without calculating pay
Needs an assistant with scheduled tasks (e.g. Grok Bot, ChatGPT Tasks)
What it's for It lists the changes noted for payroll, without calculating a payment.
What you get The period's changes, and the notice that there is no calculation.
Example result
Changes - Absence: Luis, Wednesday. - Mara's Friday shift: requested, not confirmed.
The prompt (copy it and paste it into your assistant)
Each pay period, on the Friday before at 9:00, remind me of the payroll changes. If you can schedule it, do so and tell me how to test it. If not, hand the text back. List only what is in the note: people starting, absences, shift changes. Do not calculate pay or pay days. If the note has no changes, say "no changes noted". This does not replace the person who runs payroll. Changes: [paste what was noted this period]
The change stays in a chat and payroll goes out without it.
How to use it
- Copy the prompt.
- Paste your details into the brackets.
- Review the result before you use it.Luis was out on Wednesday. There are no new starters. Mara asked to change Friday's shift and it was not confirmed.
Note: it does not replace a professional. It does not move your money or replace the person who keeps the books.
You write
Luis was out on Wednesday. There are no new starters. Mara asked to change Friday's shift and it was not confirmed.
You get back
Changes - Absence: Luis, Wednesday. - Mara's Friday shift: requested, not confirmed. New starters: none. I did not calculate pay. This stays with you so you can correct it before anyone else sees it. I did not send it.
In three steps
- List starters, absences, and shift changes.
- Do not calculate pay.
- Mark what was not confirmed.
A tip An unconfirmed change stays as a request, not as done.