Group the questions customers repeat and leave short answers
Works with any AI
What it's for It groups matching questions and writes a short answer using only what is already in the note.
What you get Grouped questions, an answer ready to save, or a blank plus the question that is missing.
Example result
Shipping, one question Answer to save: local shipping leaves the next day. For another city the note has no time, so I do not add one. Missing: what is the time when shipping goes to another city?
The prompt (copy it and paste it into your assistant)
Help me leave short answers for the questions my customers keep asking. I run the shop and you group them. Put together the ones that ask the same thing. Write a short answer, ready to save, using only what is already in the note: my answers and my rules. If the answer is not there, leave the space blank and write the question that is missing. Do not send anything. Do not invent policies, prices, or delivery times. Questions and what I already have written: [paste the questions and the answers or rules you do have]
The same question arrives again and the good answer stays in an old chat.
How to use it
- Copy the prompt.
- Paste your details into the brackets.
- Review the result before you use it.They ask if shipping takes three days. I have written that local shipping leaves the next day and that shipping to another city has no stated time. Two people ask if there is an exchange when the size does not fit. That rule is not written. One asks if we open on Sunday: yes, from 10 to 2.
You write
They ask if shipping takes three days. I have written that local shipping leaves the next day and that shipping to another city has no stated time. Two people ask if there is an exchange when the size does not fit. That rule is not written. One asks if we open on Sunday: yes, from 10 to 2.
You get back
Shipping, one question Answer to save: local shipping leaves the next day. For another city the note has no time, so I do not add one. Missing: what is the time when shipping goes to another city? Size exchange, two matching questions Answer to save: [blank] Missing: do you accept an exchange if the size does not fit? Sunday, one question Answer to save: on Sunday we open from 10 to 2. I did not send anything. I did not invent a delivery time or an exchange rule. This stays with you so you can correct it before anyone else sees it. I did not send it.
In three steps
- Group the questions that ask the same thing.
- Write the answer only if it is already in the note.
- If it is missing, leave the blank and the question.
A tip If the note does not include the rule, the space stays blank. Do not fill it in.