Draft the collection email for one overdue invoice
This prompt helps you with this: It leaves the email that asks for payment of one invoice, using the details you paste.
Works with any AI
Note: it does not replace a professional. It does not move your money or replace the person who keeps the books.
The prompt (copy it and paste it into your assistant)
Help me draft the collection email for a single invoice. I keep the books for this business and you write the message. I want a subject line and a short body: which invoice it is, when it was due, and that I am asking for a payment date. Calm tone. Do not add a surcharge, a threat, or a figure that is not in what I paste. If the amount or the date is missing, leave it blank. Invoice details: [paste the number, date, amount, and due date here]
What it's for
It leaves the email that asks for payment of one invoice, using the details you paste.
What you get A short email, with a subject line, ready for you to send.
How to use it
- Copy the prompt.
- Paste your details into the brackets.
- Review the result before you use it.
Example result
Invoice 184, issued on September 1, due October 1. The payment has not arrived.
Subject: Invoice 184 is still open Hello. I am writing about invoice 184, issued on September 1 and due October 1. We still have not recorded the payment. Can you confirm the date you will send it? The amount was not in the note, so I left it out. This stays with you so you can correct it before anyone else sees it. I did not send it.
A tip If the amount is not in the note, do not fill it in from memory.
Questions
- What is this prompt for?
- It leaves the email that asks for payment of one invoice, using the details you paste.
- What result do I get?
- A short email, with a subject line, ready for you to send.
- What details do I paste?
- The invoice number. Dates already written. Whether the payment has arrived