Flag invoice lines that do not match what arrived
This prompt helps you with this: It compares the supplier invoice with what you received and lists only the differences.
Works with any AI
Note: it does not replace a professional. It does not move your money or replace the person who keeps the books.
The prompt (copy it and paste it into your assistant)
Help me compare the supplier invoice with what I actually received. I received the goods and you mark differences. Three groups: on the invoice and it did not arrive, it arrived and it is not on the invoice, and it is on both but the quantity does not match. Do not say whether it should be paid. Do not calculate a balance. This does not replace the person who keeps your books. Invoice and receiving note: [paste both lists here]
What it's for
It compares the supplier invoice with what you received and lists only the differences.
What you get Lines that are extra, lines that are missing, and lines with no quantity.
How to use it
- Copy the prompt.
- Paste your details into the brackets.
- Review the result before you use it.
Example result
The invoice has 20 screws and 4 hinges. The box had 20 screws and no hinges. There was also a pipe that is not on the invoice.
On the invoice and it did not arrive - Hinges: 4. Arrived and not on the invoice - One pipe. Quantity differs - None. The screws match at 20. I am not saying whether to pay. This stays with you so you can correct it before anyone else sees it. I did not send it.
A tip Do not calculate how much to deduct. Only say what does not match.
Questions
- What is this prompt for?
- It compares the supplier invoice with what you received and lists only the differences.
- What result do I get?
- Lines that are extra, lines that are missing, and lines with no quantity.
- What details do I paste?
- Invoice lines. What you wrote when you received it. Quantities on both sides