Free library of prompts for the everyday work of your business.
Collections, orders, WhatsApp, cash close, and appointments. Copy, paste into ChatGPT or Claude, and you are done. Free.
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Prompt of the Week: 5 useful prompts, free.
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Draft the collection email for one overdue invoice
It leaves the email that asks for payment of one invoice, using the details you paste.
Help me draft the collection email for a single invoice. I keep the books for this business and you write the message. I want a subject line and a short body: which invoice it is, when it was due, and that I am asking for a payment date. Calm tone. Do not add a surcharge, a threat, or a figure that is not in what I paste. If the amount or the date is missing, leave it blank. Invoice details: [paste the number, date, amount, and due date here]
Sort the customer messages that actually need a reply today
It splits the pile of messages into three groups: reply, wait, and noise.
Help me sort these customer messages. I run the shop and you classify them. Make three groups: needs a reply today, can wait, and asks for nothing. In the first group, if the note already contains the answer, write a one or two line draft. If it does not, leave the draft blank and write the question that is missing. Do not send anything. Messages: [paste the messages here, as they arrived]
Explain the gap between the count and the system total
It subtracts the count from the system and writes the gap, without closing the drawer.
Help me write down the gap in this drawer. I counted and you write the note. Put: cash counted, system total, and the subtraction. If one of the two numbers is missing, do not calculate: say which one is missing. Do not look for someone to blame. Do not close the drawer. Do not propose replacing the cash. This does not replace the person who keeps your books. Count: [paste what you counted and the system total]
Flag movements that are in the bank and not in your book
It compares the statement with your book and lists only what is missing from one side.
Help me match this statement against my book. I keep the accounts and you only point out differences. Make two lists: movements that are on the statement and not in the book, and movements that are in the book and not on the statement. Do not tell me how to record them and do not move anything. If a line has no date or description, copy it anyway and mark what is missing. This does not replace the person who keeps your books. Statement and book: [paste both lists here]
Turn a materials list into a quote draft
It builds the quote text from the lines you already wrote, and does not send it.
Help me turn this materials list into a quote draft. I work the counter and you write it. Include only the lines that are in the note: what it is, how much was asked, and the value if it is already written. If the value is missing, keep the line and leave the value blank. Do not send anything. Close with a line inviting a question, and do not promise a delivery date that is not written. Visit list: [paste materials, quantities, and anything already noted]
Turn the client's request into a one-page proposal
It drafts a short proposal with scope, what is not included, and the next step.
Help me write a one-page proposal for this request. I sell the work and you draft it. Four short blocks: what I understood they need, what I would do, what stays out, and the next step. Use only what is in the note. If there is no start date, do not add one. Do not talk about rates. Do not send it. Request: [paste what the client asked for]
Turn loose meeting notes into minutes with owners and dates
It turns notes from one meeting into minutes with decisions, tasks, and blanks.
Help me turn these loose notes into minutes. I was in the meeting and you write them up. I want four parts: what it was about, decisions, tasks, and what stayed open. On each task, put an owner and a date only if they appear in the notes. If they do not, write "no owner" or "no date". Do not add a decision I did not write down. Do not assign the work in another tool. Meeting notes: [paste your notes here]
Write a service complaint with the facts and what you are asking
It builds a short complaint: what happened, what you asked, and what you want now.
Help me write a complaint about a service. I am the customer and you draft it. Three parts, in this order: what I bought or what was promised, what happened, and what I am asking now. One request only. Firm and short, without insults. Do not add a fact that is not in my note. Do not send it. What happened: [paste your note here]
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Write the message to request a reservation with a date, a time, and clear alternatives
It leaves a polite email and a short WhatsApp text, without confirming the table.
Help me write the message to request a reservation. I send it. I want two texts: a short polite email, and a short version for WhatsApp. Use the place, the date, the time, how many people are coming, the special request, and one or two backup times, only as I leave them. Do not invent prices or availability. Do not confirm the reservation. If a fact is missing, leave it in brackets so I can fill it in. Place: [paste the place] Date and time: [paste the date and the time] People: [paste how many people] Special request: [paste the request, or write none] Alternatives: [paste one or two other times]
Build the day-by-day plan of a short trip from what you already booked
It sorts the trip by day and separates what is confirmed from what still needs booking.
Help me build the day-by-day plan for this short trip. I already have some bookings and you put them in order. For each day, separate what is already confirmed from what still needs booking or confirming. If two things land at the same time, or one starts while the other has not finished, mark it as a clash. Do not book, do not buy, and do not invent schedules, prices, or opening hours. If a fact is missing, leave it as a question. Already booked: [paste flights, hotel, tickets, and times] What I want to do: [paste what is not closed yet]
Separate the charges that repeat and mark which ones to review
It groups the charges that repeat and sets aside the lines that are unclear.
Help me see which charges on this statement repeat. I review the money and you only read what I pasted. Hide account and card numbers first: I do not need them. Group lines from the same merchant, with a similar amount, that land each month or each year. In each group, mark whether I should check if I still use it. Anything unclear goes on a list called "I do not know what this is", copied as written, without guessing the merchant. Add up only the charges that counted as repeating and say which lines that total comes from. Do not cancel anything, do not contact anyone, and do not move money. This does not replace the person who keeps your books. Statement: [paste the lines here, with account and card numbers hidden]
Write a service complaint with the facts and what you are asking
It builds a short complaint: what happened, what you asked, and what you want now.
Help me write a complaint about a service. I am the customer and you draft it. Three parts, in this order: what I bought or what was promised, what happened, and what I am asking now. One request only. Firm and short, without insults. Do not add a fact that is not in my note. Do not send it. What happened: [paste your note here]
Build the month's budget from notes you already made
It sorts the month's income and spending into a list, without telling you how to spend.
Help me build this month's budget from the notes I paste. I want three blocks: what comes in, what goes out, and what has no figure. Do not tell me what to spend or what to cut. If a line has no amount, keep the label and leave the amount blank. This does not replace the person who keeps your books. Notes for the month: [paste your written income and spending here]
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