Free library of prompts for the everyday work of your business.
Collections, orders, WhatsApp, cash close, and appointments. Copy, paste into ChatGPT or Claude, and you are done. Free.
0 new today, Wed, Nov 4
Prompt of the Week: 5 useful prompts, free.
New this week 0
Featured
Draft the collection email for one overdue invoice
It leaves the email that asks for payment of one invoice, using the details you paste.
Help me draft the collection email for a single invoice. I keep the books for this business and you write the message. I want a subject line and a short body: which invoice it is, when it was due, and that I am asking for a payment date. Calm tone. Do not add a surcharge, a threat, or a figure that is not in what I paste. If the amount or the date is missing, leave it blank. Invoice details: [paste the number, date, amount, and due date here]
Sort the customer messages that actually need a reply today
It splits the pile of messages into three groups: reply, wait, and noise.
Help me sort these customer messages. I run the shop and you classify them. Make three groups: needs a reply today, can wait, and asks for nothing. In the first group, if the note already contains the answer, write a one or two line draft. If it does not, leave the draft blank and write the question that is missing. Do not send anything. Messages: [paste the messages here, as they arrived]
Explain the gap between the count and the system total
It subtracts the count from the system and writes the gap, without closing the drawer.
Help me write down the gap in this drawer. I counted and you write the note. Put: cash counted, system total, and the subtraction. If one of the two numbers is missing, do not calculate: say which one is missing. Do not look for someone to blame. Do not close the drawer. Do not propose replacing the cash. This does not replace the person who keeps your books. Count: [paste what you counted and the system total]
Flag movements that are in the bank and not in your book
It compares the statement with your book and lists only what is missing from one side.
Help me match this statement against my book. I keep the accounts and you only point out differences. Make two lists: movements that are on the statement and not in the book, and movements that are in the book and not on the statement. Do not tell me how to record them and do not move anything. If a line has no date or description, copy it anyway and mark what is missing. This does not replace the person who keeps your books. Statement and book: [paste both lists here]
Turn a materials list into a quote draft
It builds the quote text from the lines you already wrote, and does not send it.
Help me turn this materials list into a quote draft. I work the counter and you write it. Include only the lines that are in the note: what it is, how much was asked, and the value if it is already written. If the value is missing, keep the line and leave the value blank. Do not send anything. Close with a line inviting a question, and do not promise a delivery date that is not written. Visit list: [paste materials, quantities, and anything already noted]
Turn the client's request into a one-page proposal
It drafts a short proposal with scope, what is not included, and the next step.
Help me write a one-page proposal for this request. I sell the work and you draft it. Four short blocks: what I understood they need, what I would do, what stays out, and the next step. Use only what is in the note. If there is no start date, do not add one. Do not talk about rates. Do not send it. Request: [paste what the client asked for]
Turn loose meeting notes into minutes with owners and dates
It turns notes from one meeting into minutes with decisions, tasks, and blanks.
Help me turn these loose notes into minutes. I was in the meeting and you write them up. I want four parts: what it was about, decisions, tasks, and what stayed open. On each task, put an owner and a date only if they appear in the notes. If they do not, write "no owner" or "no date". Do not add a decision I did not write down. Do not assign the work in another tool. Meeting notes: [paste your notes here]
Write a service complaint with the facts and what you are asking
It builds a short complaint: what happened, what you asked, and what you want now.
Help me write a complaint about a service. I am the customer and you draft it. Three parts, in this order: what I bought or what was promised, what happened, and what I am asking now. One request only. Firm and short, without insults. Do not add a fact that is not in my note. Do not send it. What happened: [paste your note here]
Latest
Each Friday leave the collection draft for what is already due
It prepares Friday's collection text, without sending it and without a surcharge.
Every Friday at 9:00, leave me the collection draft for invoices that are already due. If you can schedule it, create it and tell me how to test it. If not, hand the text back. One draft per invoice, with the fact that is in the note. Do not send anything, do not add a surcharge, and take out the ones in dispute. If none are overdue, write "no overdue invoices in the note". This does not replace the person who keeps your books. Invoices: [paste the invoices and their status]
Each Monday leave three priorities taken from your notes
It picks up to three fronts for the day only from what you wrote.
Every Monday at 8:00, leave me at most three priorities for the day, taken only from the note I paste. If you can schedule it, create it at that time and tell me how to test it. If you cannot, hand the text back. Do not add a fourth. What does not fit goes under "later", without turning it into a new task. If the note has fewer than three things, do not invent some to fill the list. Note: [paste what is on your plate today]
Each Monday summarize last week using only your notes
It leaves a short report of the previous week, with no forecast.
Every Monday at 8:30, leave me the report of last week. If you can schedule it, create it and tell me how to test it. If not, hand the text back. Use only the notes I paste. Three blocks: done, open, and what the notes do not cover. Do not make a forecast or a recommendation. If a note is half done, it goes under open. Last week's notes: [paste your notes here]
Each Wednesday list the supplier invoices still unpaid
It lists the open supplier invoices, without paying any.
Every Wednesday at 8:30, list the supplier invoices that are still unpaid. If you can schedule it, do so and tell me how to test it. If not, hand the text back. Order them by the written date, oldest first. Do not pay, do not calculate interest, and do not include an invoice the note marks as paid or in dispute. This does not replace the person who keeps your books. Invoices: [paste the open invoices here]
At the start of each month list the tax papers still missing
It walks your tax list and says which paper is missing, without filing anything.
On the first business day of each month, at 8:00, remind me which tax papers are missing. If you can leave it scheduled, create it and tell me how to test it. If you cannot, hand the text back. Compare the paper list I paste with what I already marked as filed. Return only what is missing. Do not say how to file them. This does not replace a preparer. List and what is filed: [paste the period list and what is already in the folder]
Each morning flag if two appointments land at the same time
It reviews the day's calendar and marks clashes, without moving appointments.
Every day at 7:15, review my calendar and tell me if two appointments are at the same time. If you can leave it scheduled, create it at that time and tell me how to test it. If you cannot schedule it, hand the text back and I will turn it on. Do not move any appointment. If there is no clash, say so in one sentence. If an appointment has no time, do not fill it in: mark it as "time incomplete". Today's calendar: [paste the calendar here]
Each pay period remind you of payroll changes without calculating pay
It lists the changes noted for payroll, without calculating a payment.
Each pay period, on the Friday before at 9:00, remind me of the payroll changes. If you can schedule it, do so and tell me how to test it. If not, hand the text back. List only what is in the note: people starting, absences, shift changes. Do not calculate pay or pay days. If the note has no changes, say "no changes noted". This does not replace the person who runs payroll. Changes: [paste what was noted this period]
Suggest an idea
Tell us a real task. We store it so we can read it. Sending it does not publish a prompt.