Free library of prompts for the everyday work of your business.
Collections, orders, WhatsApp, cash close, and appointments. Copy, paste into ChatGPT or Claude, and you are done. Free.
0 new today, Wed, Nov 4
Prompt of the Week: 5 useful prompts, free.
New this week 0
Featured
Draft the collection email for one overdue invoice
It leaves the email that asks for payment of one invoice, using the details you paste.
Help me draft the collection email for a single invoice. I keep the books for this business and you write the message. I want a subject line and a short body: which invoice it is, when it was due, and that I am asking for a payment date. Calm tone. Do not add a surcharge, a threat, or a figure that is not in what I paste. If the amount or the date is missing, leave it blank. Invoice details: [paste the number, date, amount, and due date here]
Sort the customer messages that actually need a reply today
It splits the pile of messages into three groups: reply, wait, and noise.
Help me sort these customer messages. I run the shop and you classify them. Make three groups: needs a reply today, can wait, and asks for nothing. In the first group, if the note already contains the answer, write a one or two line draft. If it does not, leave the draft blank and write the question that is missing. Do not send anything. Messages: [paste the messages here, as they arrived]
Explain the gap between the count and the system total
It subtracts the count from the system and writes the gap, without closing the drawer.
Help me write down the gap in this drawer. I counted and you write the note. Put: cash counted, system total, and the subtraction. If one of the two numbers is missing, do not calculate: say which one is missing. Do not look for someone to blame. Do not close the drawer. Do not propose replacing the cash. This does not replace the person who keeps your books. Count: [paste what you counted and the system total]
Flag movements that are in the bank and not in your book
It compares the statement with your book and lists only what is missing from one side.
Help me match this statement against my book. I keep the accounts and you only point out differences. Make two lists: movements that are on the statement and not in the book, and movements that are in the book and not on the statement. Do not tell me how to record them and do not move anything. If a line has no date or description, copy it anyway and mark what is missing. This does not replace the person who keeps your books. Statement and book: [paste both lists here]
Turn a materials list into a quote draft
It builds the quote text from the lines you already wrote, and does not send it.
Help me turn this materials list into a quote draft. I work the counter and you write it. Include only the lines that are in the note: what it is, how much was asked, and the value if it is already written. If the value is missing, keep the line and leave the value blank. Do not send anything. Close with a line inviting a question, and do not promise a delivery date that is not written. Visit list: [paste materials, quantities, and anything already noted]
Turn the client's request into a one-page proposal
It drafts a short proposal with scope, what is not included, and the next step.
Help me write a one-page proposal for this request. I sell the work and you draft it. Four short blocks: what I understood they need, what I would do, what stays out, and the next step. Use only what is in the note. If there is no start date, do not add one. Do not talk about rates. Do not send it. Request: [paste what the client asked for]
Turn loose meeting notes into minutes with owners and dates
It turns notes from one meeting into minutes with decisions, tasks, and blanks.
Help me turn these loose notes into minutes. I was in the meeting and you write them up. I want four parts: what it was about, decisions, tasks, and what stayed open. On each task, put an owner and a date only if they appear in the notes. If they do not, write "no owner" or "no date". Do not add a decision I did not write down. Do not assign the work in another tool. Meeting notes: [paste your notes here]
Write a service complaint with the facts and what you are asking
It builds a short complaint: what happened, what you asked, and what you want now.
Help me write a complaint about a service. I am the customer and you draft it. Three parts, in this order: what I bought or what was promised, what happened, and what I am asking now. One request only. Firm and short, without insults. Do not add a fact that is not in my note. Do not send it. What happened: [paste your note here]
Latest
Ask for the onboarding document still missing from the folder
It writes the request for a single document the onboarding list marks as missing.
Help me ask for an onboarding document that is missing. I am pasting the list and what is already there. Pick a single missing document, the first on the list that is not filed, and write the message to ask for it. Say how to send it only if the note already says so. Do not ask for data the role does not need: nothing about health, children, or marital status. Do not ask for the ones already there. List and folder: [paste the onboarding list and what is filed]
Build the day's coverage with the people you already named
It leaves who covers each gap, using only names that are in the note.
Help me leave today's coverage. I am pasting who is out and who I already named to cover. On each gap put the name only if it is in the note. If the gap has no name, write "no coverage named". Do not invent a replacement. Do not move shifts I did not ask you to move. Absences and names: [paste who is out and who can cover]
Confirm a return in writing without promising the exchange
It leaves the acknowledgement of a return with the status you already noted.
Help me confirm that we received a return. I received it and you write the acknowledgement. Say what came back, according to my note, and the status: received, under review, or refused, only if I wrote it. Do not promise an exchange, a credit, or a date. If the status is missing, write "status: not decided". Do not send it. Return: [paste what came back and what you noted]
Prepare questions for the broker without interpreting the policy
It builds questions from the fact already written, for the broker to answer.
Help me prepare the call to the broker. I have the note of what happened and you write the questions. First a short account of the event, only from what is written. Then the questions the note leaves open. Do not say whether the event is covered. Do not interpret the policy. This does not replace the broker or the person who keeps your books. Event: [paste what happened, with dates if they are there]
Turn call notes into tasks with a date or without one
It turns the call into tasks and separates the ones with a date from the ones without.
Help me turn this call into tasks. I took notes and you separate them. Two lists: tasks with a date and tasks without a date. If someone only commented and nothing was left open, do not turn it into a task: put it under "comment". Owner only if the name is in the note. Do not write to that person. Notes: [paste the call here]
Compare the quote's scope with what was noted on the visit
It shows what changed between the visit and the quote text.
Help me see whether the quote still says what we saw on the visit. I am pasting both notes. List only differences: something that was seen and is not in the quote, and something the quote includes that the visit did not mention. Do not rewrite the quote. Do not say which version is better. Do not talk about rates. Visit and quote: [paste both texts here]
Give notice of a supplier delay without promising a new arrival
It drafts the internal notice of the delay, with what the supplier actually said.
Help me tell the team that a supplier is late. I received the message and you write the notice for the team. Say which order it is, what the supplier said, and that there is no new date if they did not give one. Do not write a message for the customer. Do not promise an arrival. Do not blame anyone on the team. Supplier message: [paste what they said]
Leave the payroll-change note without calculating pay
It writes the period's changes for the file, with no amount.
Help me write down this period's payroll changes. I take the notes and you draft the file note. Include starters, absences, and changes only as they are in the note. If something was not confirmed, write it as a request, not as done. Do not put amounts or days of pay. This does not replace the person who builds payroll. Changes: [paste what was noted]
Leave tomorrow's three things from today's mess
It picks up to three items for tomorrow and sends the rest to later.
Help me leave only three things for tomorrow. I am pasting today's mess. Pick at most three, the ones the note marks as most behind or with the soonest date. The rest goes under "waiting". Do not invent a task to fill the three. Do not build an hour-by-hour schedule. Today's mess: [paste the list here]
Prepare interview questions from the role note
It draws questions from the role you are filling, without asking for extra personal data.
Help me prepare the interview for this role. I am hiring and you write the questions. One question per requirement that is in the role note. Do not ask age, marital status, children, health, or religion. If a requirement is vague, write the question and mark "vague requirement". Do not give a verdict on any candidate. Role note: [paste what the role asks for]
Build the folder index for the person who prepares the taxes
It leaves the index of what is there and what is missing, so you can hand over the folder.
Help me build the index for handing over the tax folder. I gather the papers and you write the note for the person who prepares the taxes. Two columns: what is already in the folder and what the list asks for that is not there. Do not say how to file it or whether something is deductible. This does not replace a preparer. Requested list and what you already filed: [paste both here]
Each Monday leave three priorities taken from your notes
It picks up to three fronts for the day only from what you wrote.
Every Monday at 8:00, leave me at most three priorities for the day, taken only from the note I paste. If you can schedule it, create it at that time and tell me how to test it. If you cannot, hand the text back. Do not add a fourth. What does not fit goes under "later", without turning it into a new task. If the note has fewer than three things, do not invent some to fill the list. Note: [paste what is on your plate today]
Each Monday summarize last week using only your notes
It leaves a short report of the previous week, with no forecast.
Every Monday at 8:30, leave me the report of last week. If you can schedule it, create it and tell me how to test it. If not, hand the text back. Use only the notes I paste. Three blocks: done, open, and what the notes do not cover. Do not make a forecast or a recommendation. If a note is half done, it goes under open. Last week's notes: [paste your notes here]
Each Wednesday list the supplier invoices still unpaid
It lists the open supplier invoices, without paying any.
Every Wednesday at 8:30, list the supplier invoices that are still unpaid. If you can schedule it, do so and tell me how to test it. If not, hand the text back. Order them by the written date, oldest first. Do not pay, do not calculate interest, and do not include an invoice the note marks as paid or in dispute. This does not replace the person who keeps your books. Invoices: [paste the open invoices here]
Pull the next step from each quiet CRM card
It reads the cards you paste and leaves a single next step on each.
Help me pull the next step from these cards. I sell and you read the history I paste. On each card write the last fact and a single next step that follows from that history. If the history is not enough for a step, write "not enough to name a step" and the question that is missing. Do not treat the deal as won or lost. Do not send messages. Cards: [paste each card's history here]
At the start of each month list the tax papers still missing
It walks your tax list and says which paper is missing, without filing anything.
On the first business day of each month, at 8:00, remind me which tax papers are missing. If you can leave it scheduled, create it and tell me how to test it. If you cannot, hand the text back. Compare the paper list I paste with what I already marked as filed. Return only what is missing. Do not say how to file them. This does not replace a preparer. List and what is filed: [paste the period list and what is already in the folder]
Compare two properties using only what you noted on each visit
It puts two visits side by side, without telling you which one to choose.
Help me compare two properties. I am pasting the notes from each visit. Build a table with the points that appear in either note: access, condition, what is included, and the doubt that remained. If a point is only in one note, write "not noted" on the other. Do not tell me which to choose and do not talk about value. Do not fill in a fact you only have for one. Notes: [paste visit A and visit B here]
Each morning flag if two appointments land at the same time
It reviews the day's calendar and marks clashes, without moving appointments.
Every day at 7:15, review my calendar and tell me if two appointments are at the same time. If you can leave it scheduled, create it at that time and tell me how to test it. If you cannot schedule it, hand the text back and I will turn it on. Do not move any appointment. If there is no clash, say so in one sentence. If an appointment has no time, do not fill it in: mark it as "time incomplete". Today's calendar: [paste the calendar here]
Each pay period remind you of payroll changes without calculating pay
It lists the changes noted for payroll, without calculating a payment.
Each pay period, on the Friday before at 9:00, remind me of the payroll changes. If you can schedule it, do so and tell me how to test it. If not, hand the text back. List only what is in the note: people starting, absences, shift changes. Do not calculate pay or pay days. If the note has no changes, say "no changes noted". This does not replace the person who runs payroll. Changes: [paste what was noted this period]
Write the follow-up after seeing a property
It leaves the note after the visit, with what was seen and the question that remained.
Help me write the message after seeing a property. I made the visit and you draft it. Mention the spaces the note says we walked and the question that stayed open. Do not say we want to close, do not talk about an offer, and do not invent a defect I did not write. Do not send it. Visit: [paste what you saw and what stayed open]
Build the agenda with one question per topic
It turns the topics you wrote into a short agenda, with one question each.
Help me build the agenda for this meeting. I am calling it and you write it. For each topic in my note, one question: what has to be decided or confirmed. Do not add topics. Do not add times if I did not write them. If a topic cannot have a question because the note does not say what it is about, write "incomplete topic" and do not dress it up. Topics: [paste the meeting topics here]
Build the job's materials order from what you already measured
It turns the written measures and materials into an order, with blanks where a fact is missing.
Help me build the materials order for this job. I measured and you write the order. Each line: material and quantity only if I wrote them. If the quantity or the size is missing, keep the line and write "still to measure". Do not add a material "just in case". Do not send it to the supplier. Measures: [paste your job list here]
Close the week by separating what is done from what is still open
It splits the week's notes into done and still open, without adding tasks.
Help me close the week. I am pasting what I finished and what is still loose. Make two lists: done and still open. Do not put under "done" something I did not say was finished. Do not add a new task for next week. If a line is ambiguous, put it under open and say why you doubt. Notes for the week: [paste what is done and what is loose]
Prepare the visit with what must be confirmed before you leave
It pulls from the visit note the questions and the facts that are still missing.
Help me prepare this visit. I am going and you build the list. Three blocks: what is already confirmed, what I must confirm before leaving, and what I should bring if the note says so. Do not invent an address or a time. If the note does not say who I am seeing, write "person: not in the note". Visit note: [paste what you already know about the visit]
Suggest an idea
Tell us a real task. We store it so we can read it. Sending it does not publish a prompt.