Free library of prompts for the everyday work of your business.
Collections, orders, WhatsApp, cash close, and appointments. Copy, paste into ChatGPT or Claude, and you are done. Free.
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Prompt of the Week: 5 useful prompts, free.
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Draft the collection email for one overdue invoice
It leaves the email that asks for payment of one invoice, using the details you paste.
Help me draft the collection email for a single invoice. I keep the books for this business and you write the message. I want a subject line and a short body: which invoice it is, when it was due, and that I am asking for a payment date. Calm tone. Do not add a surcharge, a threat, or a figure that is not in what I paste. If the amount or the date is missing, leave it blank. Invoice details: [paste the number, date, amount, and due date here]
Sort the customer messages that actually need a reply today
It splits the pile of messages into three groups: reply, wait, and noise.
Help me sort these customer messages. I run the shop and you classify them. Make three groups: needs a reply today, can wait, and asks for nothing. In the first group, if the note already contains the answer, write a one or two line draft. If it does not, leave the draft blank and write the question that is missing. Do not send anything. Messages: [paste the messages here, as they arrived]
Explain the gap between the count and the system total
It subtracts the count from the system and writes the gap, without closing the drawer.
Help me write down the gap in this drawer. I counted and you write the note. Put: cash counted, system total, and the subtraction. If one of the two numbers is missing, do not calculate: say which one is missing. Do not look for someone to blame. Do not close the drawer. Do not propose replacing the cash. This does not replace the person who keeps your books. Count: [paste what you counted and the system total]
Flag movements that are in the bank and not in your book
It compares the statement with your book and lists only what is missing from one side.
Help me match this statement against my book. I keep the accounts and you only point out differences. Make two lists: movements that are on the statement and not in the book, and movements that are in the book and not on the statement. Do not tell me how to record them and do not move anything. If a line has no date or description, copy it anyway and mark what is missing. This does not replace the person who keeps your books. Statement and book: [paste both lists here]
Turn a materials list into a quote draft
It builds the quote text from the lines you already wrote, and does not send it.
Help me turn this materials list into a quote draft. I work the counter and you write it. Include only the lines that are in the note: what it is, how much was asked, and the value if it is already written. If the value is missing, keep the line and leave the value blank. Do not send anything. Close with a line inviting a question, and do not promise a delivery date that is not written. Visit list: [paste materials, quantities, and anything already noted]
Turn the client's request into a one-page proposal
It drafts a short proposal with scope, what is not included, and the next step.
Help me write a one-page proposal for this request. I sell the work and you draft it. Four short blocks: what I understood they need, what I would do, what stays out, and the next step. Use only what is in the note. If there is no start date, do not add one. Do not talk about rates. Do not send it. Request: [paste what the client asked for]
Turn loose meeting notes into minutes with owners and dates
It turns notes from one meeting into minutes with decisions, tasks, and blanks.
Help me turn these loose notes into minutes. I was in the meeting and you write them up. I want four parts: what it was about, decisions, tasks, and what stayed open. On each task, put an owner and a date only if they appear in the notes. If they do not, write "no owner" or "no date". Do not add a decision I did not write down. Do not assign the work in another tool. Meeting notes: [paste your notes here]
Write a service complaint with the facts and what you are asking
It builds a short complaint: what happened, what you asked, and what you want now.
Help me write a complaint about a service. I am the customer and you draft it. Three parts, in this order: what I bought or what was promised, what happened, and what I am asking now. One request only. Firm and short, without insults. Do not add a fact that is not in my note. Do not send it. What happened: [paste your note here]
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Build a two-week posting calendar from the topics you already have
It leaves a two-week draft with the day, network, topic, format, and one idea per post.
Help me build a two-week posting calendar from the topics I already have. I do the posting and you only arrange a draft. Return one row per post, with the day, the network, the topic, the format, and a one-line idea. Use only the networks I give you and only the days I can post. If the topics do not cover every one of those days, leave the day empty: do not invent a topic to fill it. You may repeat a topic in the other week, marked as the same topic. If a topic does not fit, put it on a leftover list. Do not invent event dates, metrics, or topics that are not on my list. Do not publish anything. Mark it as a draft so I can review it before posting. Topics: [paste the topics you already have] Networks: [paste the two or three networks you use] Frequency: [paste how often you can post]
Review the titles and descriptions of your pages and flag what is missing or repeated
It flags what is missing, repeated, vague, or running long, and proposes the text in brackets.
Help me review the titles, the meta descriptions, and the H1s (the large heading on each page) of my pages. I leave the list and you flag what is missing, what is repeated, what is vague, and what runs long. Order it starting with what would confuse a person opening the page the most. Do not use visits or clicks to sort, and do not promise a position in the search results. If I give you a character limit, use it. If I do not, do not invent a number: mark as too long the text that repeats itself or that cannot be understood in one pass. Where a fact is missing, propose the new text in brackets, for example [who this page is speaking to]. Pages: [paste each page with its title, its meta description, and its H1]
Write the message to request a reservation with a date, a time, and clear alternatives
It leaves a polite email and a short WhatsApp text, without confirming the table.
Help me write the message to request a reservation. I send it. I want two texts: a short polite email, and a short version for WhatsApp. Use the place, the date, the time, how many people are coming, the special request, and one or two backup times, only as I leave them. Do not invent prices or availability. Do not confirm the reservation. If a fact is missing, leave it in brackets so I can fill it in. Place: [paste the place] Date and time: [paste the date and the time] People: [paste how many people] Special request: [paste the request, or write none] Alternatives: [paste one or two other times]
Build the day-by-day plan of a short trip from what you already booked
It sorts the trip by day and separates what is confirmed from what still needs booking.
Help me build the day-by-day plan for this short trip. I already have some bookings and you put them in order. For each day, separate what is already confirmed from what still needs booking or confirming. If two things land at the same time, or one starts while the other has not finished, mark it as a clash. Do not book, do not buy, and do not invent schedules, prices, or opening hours. If a fact is missing, leave it as a question. Already booked: [paste flights, hotel, tickets, and times] What I want to do: [paste what is not closed yet]
Group the questions customers repeat and leave short answers
It groups matching questions and writes a short answer using only what is already in the note.
Help me leave short answers for the questions my customers keep asking. I run the shop and you group them. Put together the ones that ask the same thing. Write a short answer, ready to save, using only what is already in the note: my answers and my rules. If the answer is not there, leave the space blank and write the question that is missing. Do not send anything. Do not invent policies, prices, or delivery times. Questions and what I already have written: [paste the questions and the answers or rules you do have]
Separate the charges that repeat and mark which ones to review
It groups the charges that repeat and sets aside the lines that are unclear.
Help me see which charges on this statement repeat. I review the money and you only read what I pasted. Hide account and card numbers first: I do not need them. Group lines from the same merchant, with a similar amount, that land each month or each year. In each group, mark whether I should check if I still use it. Anything unclear goes on a list called "I do not know what this is", copied as written, without guessing the merchant. Add up only the charges that counted as repeating and say which lines that total comes from. Do not cancel anything, do not contact anyone, and do not move money. This does not replace the person who keeps your books. Statement: [paste the lines here, with account and card numbers hidden]
Build a project folder index from what is actually inside
It lists the documents the folder has and the ones the list asks for that do not appear.
Help me make the index of this folder. I am pasting the list of what it should hold and the names of what is already inside. Two columns: inside and missing. Do not treat as present a document that is not on the second list. Do not judge whether the document is useful. Do not rename files. Lists: [paste what is expected and what is there]
Hand the next shift what is still open and what you already closed
It leaves the shift handoff with open and closed items, without closing a doubtful point.
Help me leave the handoff for the next shift. I am leaving and you write. Two lists: what is still open and what I already closed. Do not move to closed a point the note leaves in doubt. Do not invent an owner. Do not write to the customer. Shift: [paste what is open and what is closed]
Write the follow-up when a customer did not answer a specific question
It leaves a message that repeats the question that went unanswered.
Help me pick up a customer who did not answer. I asked the question and you write the follow-up. Repeat the question as it is in the note, in one sentence, and ask if they saw it. Do not add another question, an offer, or a deadline. Do not send it. Unanswered question: [paste what you asked and when]
Answer a sales objection with what the customer actually said
It leaves a reply to the objection, without inventing a benefit.
Help me answer this customer objection. I sell and you draft it. Acknowledge what the person said. Then offer only a step that is already in my note: a visit, a sample, a clarification. Do not invent a benefit, a warranty, or a deadline. Do not lower a condition if I did not authorize it. Do not send it. Objection and what I can actually offer: [paste both here]
Build the account for the manufacturer without diagnosing the cause
It writes what the equipment does, for the manufacturer, without saying why it fails.
Help me write to the manufacturer what the equipment does. I saw it in the workshop and you draft it. Describe only the symptoms in my note: what it does, since when if that is written, and what was already checked. Do not diagnose the cause. Do not blame the manufacturer. If I did not check a part, do not say it is fine. Do not send it. Symptoms: [paste what you observed]
Each Friday leave the collection draft for what is already due
It prepares Friday's collection text, without sending it and without a surcharge.
Every Friday at 9:00, leave me the collection draft for invoices that are already due. If you can schedule it, create it and tell me how to test it. If not, hand the text back. One draft per invoice, with the fact that is in the note. Do not send anything, do not add a surcharge, and take out the ones in dispute. If none are overdue, write "no overdue invoices in the note". This does not replace the person who keeps your books. Invoices: [paste the invoices and their status]
Prepare the questions for a variance that does not match
It leaves questions for the bookkeeper about the variance, without explaining the cause.
Help me ask about this variance. I see the odd number and you write the questions for the bookkeeper. Copy the variance as it is in the note. Then ask questions, not causes. Do not say why it happened. Do not recommend a journal entry. This does not replace the person who keeps your books. Variance: [paste what does not match]
Write the message that asks for one paper and says how to send it
It leaves the text to ask for one document, with the method you already defined.
Help me ask for one paper with a short message. I already know which one is missing and you write. One paragraph: the document's name and how to send it, if the method is in the note. If the method is not there, do not invent an email or an address: ask for the paper and say the method is not in the note. Do not ask for other documents in the same message. Paper: [paste what is missing and how you want to receive it]
Build the first-day script from the blocks you already defined
It orders the first day into the blocks of your note, without inventing policies.
Help me build the first-day script. I am receiving the person and you order the blocks I already wrote. For each block: what gets explained. If the note does not say what to explain, mark "empty block". Do not invent business rules, schedules, or penalties. Do not give an opinion of the person. Blocks: [paste how you want the first day]
Give notice of a booking change with the date already written
It drafts the notice of the booking change, without offering another date.
Help me give notice of a booking change. I have the card and you draft it. Say the booking, the date that was there, and the new date only if it is in the note. Do not offer a third day. Do not offer compensation. If the new date is missing, write "new date: not in the note". Do not send it. Change: [paste the card and the change message]
Leave tomorrow's crew gaps without inventing names
It shows which of tomorrow's work fronts has no person in the note.
Help me see tomorrow's crew gaps. I am pasting the work fronts and the names I already assigned. On each front put the name if it is there. If it is not, write "no coverage". Do not invent a person. Do not change the order of the fronts. Do not move anyone from one front to another. Crew: [paste fronts and names here]
List the parts the count shows below what you wrote down
It compares the count with the quantity you wanted on hand and lists only what is below.
Help me see which part is below the minimum I wrote. I am pasting the count and the minimum. List only those that are below. If the minimum or the count is missing, do not calculate: write "a number is missing". Do not build an order with extra quantities. Do not invent a part that is not in the note. Count: [paste the count and the minimum]
Write down the decision and the options that are still open
It separates what is already decided from what the note leaves unclosed.
Help me write this decision down. I decided and you draft the note for the team. Two blocks: what is already decided and the options that are still open. The reason only if it is in the note. Do not choose an open option. Do not add an option I did not write. Do not send it to anyone. Decision: [paste what was decided and what is still open]
Ask what is missing before producing from a half-done brief
It returns the questions the brief does not answer, without starting the work.
Help me see what this brief is missing before I produce anything. I am going to do the work and you do not produce it yet. Separate: what is already clear and the questions the brief does not answer. Do not write the final text, the script, or the design. If the brief does not say the format, ask for the format. Do not invent the audience. Brief: [paste the request here]
Build one page for the partner from what already happened this week
It summarizes the week for the partner, with no forecast and no recommendation.
Help me build one page for the partner. I am pasting the week's notes. Three blocks: facts, decisions the partner has to see, and topics that can wait. Do not make a forecast. Do not recommend. If a note does not say the result, do not fill it in. One sentence per fact at most. Notes: [paste the week here]
Give notice of a room change with no health data
It drafts the room notice with the time and the room already written.
Help me give notice of a room change. I keep the calendar and you draft it. Include day, time, and the new room only if they are in the note. Do not ask for or write symptoms, diagnoses, or a chart. If the new room is missing, do not invent a number: write "room: not in the note". Do not send it. This does not replace a doctor. Change: [paste day, time, and room]
Pull the dates and duties from a contract without interpreting it
It lists dates and duties the text already states, without saying whether to sign.
Help me pull dates and duties from this text. I will read it with the right person and you only extract. Three blocks: dates that appear, what each side must do according to the text, and what the text does not say. Do not tell me whether to sign. Do not interpret an ambiguous clause: copy it and mark "I am not interpreting this". This does not replace a lawyer or the person who keeps your books. Text: [paste the contract or the clause here]
Write down why a batch is still on hold
It builds the note for the held batch with the reason already written.
Help me leave the note for a batch on hold. I held it and you write for the next shift. Say which batch it is, the reason if it is in my note, and what fact is missing before it can be released. Do not authorize the release. Do not invent a defect. If the reason is missing, write "reason: not in the note" and do not release it because of that. Batch: [paste what you held and why, if you already wrote it]
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